Our vision is to enable all to flourish

 

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Administrator/Attendance Assistant - Hardwicke Parochial Primary Academy

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Post Title: Administrator/Attendance Assistant

Salary: Grade 3

Hours: 15.5

Contract Type: Part time permanent

Closing date for applications:  4th April 2025 noon

Start date: ASAP

Interview date: TBC

Application details can be found by following the links below.

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If you are looking for a rewarding opportunity to support a dynamic school environment and thrive in a role that requires both precision and creativity, we encourage you to apply for our School Administrator/Attendance role!

We are currently seeking a motivated, detail-oriented individual to join our school as a part-time School Administrator/Attendance Assistant (15.5 hours per week). This role is essential in supporting the efficient operation of the school through accurate attendance management and a variety of general administrative responsibilities.

As an Administrator, you will provide an efficient and effective administration service in the school office in accordance with the school’s and Trust’s policies and procedures, ensuring compliance with relevant legislation while maintaining confidentiality and high professional standards at all times.

Key Responsibilities:

Attendance Management

• Accurately record and manage pupil attendance data.

• Ensure timely reporting of attendance information.

• Follow up on attendance discrepancies, communicating with pupils, parents, and staff as necessary.

• Maintain and update pupil attendance records in the school’s database.

• Analyse and share statistics with Senior Leaders.

Administrative Support

• To greet all visitors and make them feel welcome whilst ensuring all necessary checks are undertaken in line with safeguarding guidance and requirements.

• Be a warm, approachable point of contact for parents, carers, and visitors.

• Perform general administrative duties to help develop the school’s relationship with parents and the wider community.

• Handle reception duties efficiently, including answering telephone, email and face-to-face enquiries.

• Assist with school newsletters and website management.

• Support with organisation of school trips and manage payment tracking.

• Provide general administrative support to the school office.

• Ensure confidentiality is maintained and handle sensitive information with discretion.

• Maintain accurate pupil records.

• Undertake relevant training.

Requirements:

• Previous experience in an administrative or attendance-related role is advantageous.

• Proficiency in office software, such as Microsoft Excel, Word, Outlook. Experience with MIS systems is ideal.

• Strong organisational skills and exceptional attention to detail.

• Excellent communication and interpersonal skills.

• Ability to manage multiple tasks efficiently and professionally.

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The Diocese of Gloucester Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.  An enhanced DBS check is required for the successful candidate

 

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